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How to use iOS 16 mail features to increase productivity

IOS 16 includes a way to send emails in real time, cancel a sent message, and schedule follow up emails at a later time. Learn how these new features can increase productivity.

Image: Apple

IOS 16, announced at WWDC ’22, includes a lot of new features, including some highly anticipated productivity features around communication on iOS.

Those three features revolve around the Mail app and are highly requested, including the ability to schedule emails, cancel sending after you press Send, and follow up on emails you have already received. Take a look at how these features work and how you can incorporate them into your productivity workflow.

How to use iOS 16 mail features to increase productivity

Then remind me

One of the new features in the mail that many users appreciate is the ability to flag messages to remind them later. This will cause the message to be presented when you can read it at a later time. This is great for work emails that can come at different times throughout the day but need to be done at a specific time.

Figure A

Slide the email left to right to display the “Remember me later” feature in iOS 16 Mail.

To use this feature, swipe left to right in the email inbox, and then select the latter option to specify the time. By default, 1 hour, tonight and tomorrow are featured, but if you want more granular control over the reminder time, select Remind me and then you will be able to select a specific date and time to remind about email.

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Then send

Perhaps the most anticipated feature of iOS 16 Mail is the ability to schedule emails to be sent at a later time. This is fine when you’re writing emails late at night but don’t want to send them until morning. Mail can now adjust this when creating email on both iPhone and iPad.

Image b

Then to send the message, hold down the Send button to get options.

Create your message as you normally would, but when you want to send a message at a later time, press and hold the Send button to get the options to send later. It gives you some options based on your previous sent time or you can tap Send later to specify the exact date and time you want to send an email from your device.

Cancel the sending

Send Undo is a neat feature that Apple has added to both the Mail and Messages app when you already want to cancel sending after you tap the Send button. Note that you only have 10 seconds to cancel before the message is actually sent; This feature does not retrieve an email that has already been sent.

Figure c

The Send Cancel option appears in the bottom of the mail app for 10 seconds. Tapping it will undo the sending of the message.

To use this feature, after sending an email, you will see the Send Cancel button in the toolbar at the bottom of the Mail app. Tapping this button will cancel the sending of the message and display the message again in the editor so you can easily tweak the message and try to send it again. However, the Cancel Send option is only available for 10 seconds before sending the message.

Note these tips in this article related to iOS 16 currently in beta. iOS 16 will be released to the public in beta form in July 2022 and final product in fall 2022.

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